Posted: July 15th, 2010 | Author: admin | Filed under: Book VII Contribute 2 | Comments Off
In This Chapter
Connecting to a site
Opening an existing page for editing
Creating a new page
Working with text and tables
Adding images, links, and more
Previewing your work
Uploading (publishing) a page
Collaborating
T he new and improved Macromedia Contribute, bearing the daringly
Original title “Contribute 2,” is a remarkably easy-to-use tool for editing
Existing Web pages on — or adding new pages to — a Web site. As with the
Original version of Contribute, many of the things you need to do to add or
Replace content on a page (or build a page based on an existing design) take
Little more than a click. And you don’t have to know a thing about HTML.
With Contribute 2, Macromedia has improved upon the original version
Of the application while keeping it simple enough for nontechnical users —
No small task. This chapter is all about how using the Contribute 2 tools can
Make modifying or creating a basic Web page easier. If you need to know
About things like setting yourself up as a site administrator or sending a
Connection key to a fellow site contributor, see Book VII, Chapter 3.
Connecting to a Site
In order to put Contribute 2 to use when working on a Web site, you must
Be connected to that site. Being connected means establishing an FTP (File
Transfer Protocol) connection between your computer and the remote server
That your site lives on. If that sounds complicated, don’t worry. It’s actually
Pretty simple.
You can connect in two ways:
✦ By using a connection key that the site administrator has e-mailed to you
✦ By entering information in the Connection WizardConnecting to a Site 748
Both ways are pretty simple, but you’ll need some information about your
Web server to employ the latter method. If you’ve been sent a connection
Key, read the next section to find out how to use it. If you need to connect to
A site but don’t have a key, skip ahead to the “Connecting to a site with the
Connection Wizard” section.
Connecting to a site with the connection key
A connection key is an encrypted file that contains nearly all the information
Contribute needs to connect your copy of Contribute to the Web site you’ll
Be updating. (You also need to get a password from your administrator.) You
Might receive a connection key
✦ Via e-mail sent to you by the site administrator
✦ By downloading it from your local network
Most likely, you’ll get your connection key via e-mail, but it works the same
Either way (just skip Step 2 below). To open a connection to the Web site
You’ll be working on, just follow these simple steps:
1. Open the e-mail from your site administrator that contains the con -
Nection key.
The connection key shows up as an attachment (see Figure 2-1). The
Body of the e-mail contains instructions on using the key. The name of
The connection key is based on the name the site administrator has
Given the site connection in Contribute.
2. Double-click the connection key.
Contribute starts up (if it’s not already open), and the Import
Connection Key dialog box opens.
3. If your name is not already there, click in the What Is Your Name? text
Field and type your name. Press Tab or click in the E-mail text field.
4. If your e-mail address is not already there, type your e-mail address
In the next field. Press Tab or click in the next text field.
If you already have a connection to another Web site, your e-mail
Address may already be entered in the field.
5. In the What Is the Connection Key Password? text field, type the pass -
Word given to you by the site administrator.
The password may have been sent in a separate e-mail or told to you
On the phone. If you don’t yet know the password, check with the site
Administrator. Book VII
Chapter 2
Basics for
Contributors
Connecting to a Site 749
6. Click OK.
The Contribute Browser loads the site’s home page.
The connection key should have all the FTP information that allows you to
Connect to your Web server. In some cases, you may have to input the FTP
Information manually. The next section tells you how.
Connecting to a site with the Connection Wizard
Contribute saves you the trouble of having to use an FTP client to move Web
Pages back and forth between your computer and the server that hosts your
Web site. When you click the Edit button in the Browser, Contribute auto -
Matically gets (downloads) the page for editing. When you click the Publish
Button, Contribute puts (uploads) the page to the Web server. After you’ve
Set up a connection, Contribute handles all the getting and putting of files
Seamlessly.
The Connection Wizard makes connecting to a remote Web server a snap, if
You have the login information at hand. Just follow these steps to set up a
Connection, after you have opened Contribute:
Connection key
Figure 2-1:
The
Connection
Key is at the
Bottom of
This e-mail. Connecting to a Site 750
1. Type or paste the URL for your site (for example, http://www.
Mysite. com) into the Address field of the Contribute Browser and
Either press Enter or click the Go button.
The Contribute Browser takes you right to your site.
You can use the Contribute Browser to view any site on the Web, but
You can only set up a connection to a site if you have FTP information
For that site.
2. Click the Create Connection button at the top left of the Browser.
The Connection Wizard opens to its Welcome screen.
3. We’re assuming you don’t have a connection key, so click the Next
Button at the bottom of the wizard.
The User Information screen appears.
4. Enter your name in the What Is Your Name? text field.
Your name may already appear. The name in this field will identify you
To other contributors to your site, if there are any.
5. If it’s not already there, enter your e-mail address in the What Is Your
E-mail Address? text field, and then click Next.
The Website Home Page screen appears.
6. Enter the URL (http://www. mysite. com, for example) for the Web
Site you’ll be editing into the text field, and then click Next.
You can also click the Browse button, which will open a browser
Window you can use to navigate to the site.
When you click Next, the Connection Information screen appears in the
Wizard.
7. Select a connection method from the drop-down list.
You have the following options: FTP, Secure FTP (SFTP), and Local/
Network. If you’re not sure what to select, check with your IT person or
Site administrator. Depending on what you choose, different text fields
Appear below the drop-down list. As you can see in Figure 2-2, we’ve
Entered FTP.
8a. If you selected FTP or SFTP, enter the FTP server name (for example,
Ftp. earlsbowlateria. com), the FTP login (sometimes called the
Username), and the FTP password in the respective text fields. Click
Next.
If the site already has an administrator, the Group Information screen
Appears (go to Step 9a). If the site doesn’t yet have an administrator,
The Administrator Information screen appears (go to Step 9b).Book VII
Chapter 2
Basics for
Contributors
Connecting to a Site 751
8b. If you selected Local/Network, enter the network path (for example,
\\mynetwork\mydepartment\site) by typing or pasting it in, or by
Clicking the Choose Folder button and browsing in your network to
The folder that contains your site. Click Next.
If the site already has an administrator, the Group Information screen
Appears (go to Step 9a). If the site doesn’t yet have an administrator,
The Administrator Information screen appears (go to Step 9b).
9a. If you plan to be the site administrator, click Administrator. Otherwise,
Click User. If your administrator has given you a different group name
To use, it should appear in the list on the left, where you should click
It. Then click Next.
Contribute has two default categories for contributors: Users, who
Can perform basic page editing tasks, and Administrators, who can do
Everything Users can do and also perform additional tasks (like decid -
Ing whether other contributors are Users or Administrators). If you are
Going to be an administrator, go to step 9b.
9b. Enter a password in the top text field on the Administrator Information
Screen. Then re-enter the password in the text field below, exactly as
You typed it above. Click Next.
You can use any combination of numbers and letters for your password.
The password is case-sensitive (so as far as the password is concerned,
A big “S” and a small “s” are different characters). Only contributors
Who know that password will be able to perform administrator func -
Tions on the site. For more information on Administrator functions,
See Book VII, Chapter 3.
10. Congratulations! You’ve made it to the Summary screen. Make sure
The information is correct. If it isn’t, use the Back button to go to the
Screen with incorrect info and fix the mistake; then use the Next
Button to return to the Summary screen. Click Done.
Figure 2-2:
FTP
Information
Entered
In the
Connection
Information
Screen. Opening an Existing Page for Editing 752
Unless any of the information you put in the Connection Wizard changes,
You never have to think about it again — from here on in, you can just get
Straight to work making changes to your site.
Opening an Existing Page for Editing
After you’ve established a connection to your site, you’re ready to start
Making changes to existing pages and even creating new ones. Downloading
A page to edit is extremely easy — just follow these steps:
1. Type or paste the URL of the page you want to edit (for example,
Http://www. mysite. com) into the Address field of the Contribute
Browser and either press Enter or click the Go button.
The Browser loads your page, and the Edit Page and New Page buttons
Appear at the top left of the Browser. If the page is not available for edit -
Ing, the warning You are viewing a page on a Web site that you
Haven’t created a connection toappears under the Address field in
The Browser.
2. Click the Edit Page button.
The Browser switches to Edit mode, and the page appears as a draft in
The Browser. The Browser’s toolbar at the top changes to show buttons
For inserting links, images, tables, and text, as shown in Figure 2-3.
Figure 2-3:
A Web page
Ready for
Editing. Book VII
Chapter 2
Basics for
Contributors
Creating a New Page 753
Creating a New Page
If opening a page for editing is a snap, creating a new page is maybe
Three snaps. To create a new page for your site, follow these simple
Steps:
1. If you have connections to more than one Web site, use the Contribute
Browser to browse to the site to which you want to add a page. Other -
Wise, skip to Step 2.
The Browser loads your page, and the Edit Page and New Page buttons
Appear at the top left of the Browser. If the site is not available for edit -
Ing, the warning You are viewing a page on a Web site that you
Haven’t created a connection to appears under the Address field
In the Browser.
2. Click the New Page button, or choose File➪New Page.
The New Page dialog box appears.
3a. If you want the new page to have the same basic appearance and
Structure (for example, to have the same navigation items and basic
Layout) as the page currently showing in your browser, click the Copy
Of Current Page option in the Create New Page From pane of the New
Page dialog box.
3b. If you want to create a page from a Dreamweaver MX 2004 template,
Click the template name in the Create New Page From pane.
If the templates are in a folder and you don’t see them, click the plus (+)
Sign next to the folder that holds the templates; the contents of the
Folder will appear. A preview of the template appears in the Preview
Pane, as shown in Figure 2-4.
3c. If you want to start the page from scratch, skip to Step 4. (Blank Web
Page is selected by default.)
The Blank Web Page option may not be available to you, depending on
How the administrator has set up your connection.
4. Type or paste a page title in the Page Title text field. Click OK.
Your new page opens in the Browser, as a draft ready for editing.
The page title will appear at the top of the Web browser’s window when
People view your Web site.
You can also create a new page by using the keyboard shortcut Ctrl+N. Working with Text 754
Working with Text
Text is often the most abundant element on a Web site. Contribute makes
Adding, formatting, and deleting text a piece of cake.
Adding text
To add text to a draft (that is, to a page that’s ready for editing; see the pre -
Vious sections, “Opening an Existing Page for Editing” or “Creating a New
Page”), just follow these easy steps:
1. Click the place in the draft where you want to insert text.
A cursor blinks in the spot you selected.
2. Type or paste the text.
You may need to format the text. See the “Formatting Text” section for
The low-down.
Formatting text
Text formatting entails everything from setting a font face and font size to
Emphasizing words or phrases by making them bold or italic, to creating
Numbered or bulleted lists. It’s all as easy as clicking a button in Contribute.
You can format text either before or after you insert it on a page. If you’re
Working from a template, text areas may be preformatted for things like font
Figure 2-4:
The New
Page dialog
Box allows
You to
Select a
Template on
Which to
Base your
New page. Book VII
Chapter 2
Basics for
Contributors
Working with Text 755
Size, color, and font face. If not, the text you insert will conform to the set -
Tings in the text toolbar (the second row of the Browser).
Setting a text style
To set the font style, choose a style from the Style drop-down list at the top
Left. If you have CSS styles attached to your page, they will appear in the
Menu; otherwise, your choices are Normal and Heading 1 (largest) through
Heading 6 (smallest).
Setting a text face
To set a face for your font (for example, Arial, Verdana, and so on), choose
One from the Font drop-down list to the right of the Style list. If you leave the
Setting at “Default,” the text’s appearance will be determined by the browser
Settings of a visitor to your site.
Setting a text size
Choose a text size from the Size drop-down list. The smallest is 8 (too small
For anything but the proverbial “fine print”), and the largest is 36. If you
Select “Default,” the text’s size will be determined by the browser settings
Of a visitor to your site. Figure 2-5 shows just some of the ways you can
Format text.
Figure 2-5:
You can
Format text
In many
Different
Ways. Working with Text 756
Selecting text
To select text, click and drag over the text you want to select. The selected
Text is highlighted. If you change the text style, font face, size, color, or back -
Ground color settings while text in your draft is selected, the selected text
(and only the selected text) will change to reflect the new settings.
Aligning text
Contribute allows you to align text to the left, center, or right, or to justify
The text at the left and right (though the latter is extremely rare on the Web).
To align text, place the cursor anywhere in the block of text you want to align
(or select a block of text by clicking and dragging) and click an Align button
(from left to right, the Align buttons are Align Left, Align Center, Align Right,
And Justify).
Adding boldness to your text
To make some text bold, follow these steps:
1. Select the text by clicking and dragging until all the text you want
Bold is highlighted.
2. Click the Bold button or use the keyboard shortcut Ctrl+B.
The selected text becomes bold.
You can remove the bold formatting from text by following the same steps.
Italicizing your text
To italicize some text, follow these steps:
1. Select the text by clicking and dragging until all the text you want
Changed is highlighted.
2. Click the Italic button or use the keyboard shortcut Ctrl+I.
The selected text becomes italicized.
You can remove the italic formatting from text by following the same steps.
Changing the text color
Web text is typically black by default but can be set to default to other
Colors. If you’re working with CSS styles or Dreamweaver templates, default
Text colors may be set for you already.
To change the color of a specific block of text, follow these steps:Book VII
Chapter 2
Basics for
Contributors
Working with Text 757
1. Select the text by clicking and dragging until all the text you want
Changed is highlighted.
2. Click the Text Color button in the Browser’s Text toolbar.
The Text Color button is the one on the second row toward the right
With a capital A on it. When you click it, the Color Picker pops up.
3. Click on a cube of color with the eyedropper to make the selected
Text that color.
For details on how to use the advanced features of the Color Picker, see
The section on adding color in Book III, Chapter 3.
Changing the text background color
When you change the text background color, you’re changing just that: the
Background of each chunk of text, be it letters or numbers.
To change the text background color of some text, follow these simple steps:
1. Select the text by clicking and dragging until all the text you want
Changed is highlighted.
2. Click the Highlight Color button in the Browser’s Text toolbar, as
Shown in Figure 2-6.
The Highlight Color button is the one with the highlighter marker; it’s
Just to the right of the Text Color button. When you click on the
Highlight Color button, the Color Picker pops up.
3. Click on a cube of color with the eyedropper to make the background
Of selected text that color.
For details on how to use the advanced features of the Color Picker, see
The section on adding color in Book III, Chapter 3.
Figure 2-6:
The text
Background
Color acts
Like a
Highlighter
Marker. Working with Text 758
Creating a numbered list
You can create a numbered list the fancy way, with complicated tables and
Such, or you can do it the easy way, using the numbered list convention
Built into HTML. Contribute makes the easy way even easier. To create a
Numbered list, just follow these steps:
1. Click the Numbered List button in the Browser’s toolbar, as shown in
Figure 2-7.
The indented number 1 appears, followed by a period, a space and a
Blinking cursor.
2. Type the first item in your numbered list. Press Enter when you’re
Finished.
The number 2 automatically appears on the next line, followed by a
Period, a space, and a blinking cursor.
3. Type the second item in your numbered list, press Enter, and con -
Tinue to enter items until you have completed your list.
Leave the extra number you don’t have an item for.
4. Click the Numbered List button to deactivate the numbering.
The last (extra) number disappears, and the cursor goes to its non -
Indented position below the list.
Numbered List button
Bulleted List button
Figure 2-7:
Contribute
Allows you
To create
Numbered
And bulleted
Lists easily. Book VII
Chapter 2
Basics for
Contributors
Working with Tables 759
Creating a bulleted list
HTML has a specification for bulleted lists just as it does for numbered lists.
Contribute knows the specification so you don’t have to.
To create a bulleted list, simply follow these steps:
1. Click the Bulleted List button in the Browser’s toolbar.
An indented bullet appears, followed by a little space and a blinking
Cursor.
2. Type the first bullet item and press the Enter key.
A bullet appears on the next line, followed by a little space and a blink -
Ing cursor.
3. Type the second bullet item, press the Enter key, and repeat the
Process until you have completed your list.
An extra bullet remains temporarily at the bottom of your list.
4. Click the Bulleted List button to deactivate the bulleting.
The last (extra) bullet disappears, and the cursor goes to its non -
Indented position below the list.
Working with Tables
You might use tables on a Web page in two basic ways:
✦ To display tabular information, such as a spreadsheet
✦ To control page layout
No matter which function you want the table to have, you can add, modify,
And delete the table using the same simple methods. Tables are made up
Of cells, arranged in rows and columns. Picture a basic tic-tac-toe game. It’s
Played on a kind of table, with nine cells arranged in three rows and three
Columns. If you can draw a tic-tac-toe game, you can make a table on a Web
Page.
Inserting a table
To insert a table into your page, just follow these steps:
1. Click the spot in your draft where you want the top-left corner of the
Table to go.
A blinking cursor marks the spot. Working with Tables 760
2. Click the Insert Table button in the top row of the Browser toolbar.
The Insert Table dialog box appears, as shown in Figure 2-8.
3. Enter the number of rows you want the table to have into the Number
Of Rows field.
You can always add more rows or delete extra rows later, if you need to.
4. In the Number of Columns field, enter the number of columns you
Want the table to have.
You can always add more columns or delete extra columns later.
5a. If it doesn’t matter how wide the table is, leave the Default Width set -
Ting as is and skip to Step 6.
5b. If you have a particular width you want the table to be, select the
Specific Width radio button, enter a number for the width of your
Table, and then choose either Pixels or Percent from the drop-down
List to the right.
If you choose Pixels, the table will be the number of pixels wide that you
Specified. If you choose Percent, you must choose a numeral between 1
And 100; the table’s width will vary according to the overall page layout,
And it may vary according to the width of the browser window of a visi -
Tor to your site.
6. In the Border Thickness field, enter a number for how many pixels
Thick you want the border of your table to be.
If you don’t want the table border to show (which you probably don’t if
You’re using the table for page layout purposes), enter 0 (zero).
Figure 2-8:
The Insert
Table dialog
Box asks for
Enough
Information
To create a
Basic HTML
Table. Book VII
Chapter 2
Basics for
Contributors
Working with Tables 761
7. In the Cell Padding field, enter a number for the amount of pixels you
Want between the border of the cell and the text or object inside the
Cell.
The cell padding applies to the top, bottom, left, and right of the inside
Of each and every cell.
8. In the Cell Spacing field, enter a number for the amount of pixels you
Want between the cells.
The cell spacing applies to the whole table; you can’t have different cell
Spacing for individual rows or columns.
9. If your table has a header row or header column (or both), click the
Icon that represents the header structure of your table.
Figure 2-9 shows a table with a single header row. The text in that row is
Automatically bold and center-aligned in the cells.
10. Click OK.
The Insert Table dialog box closes, and an empty table appears in your
Draft, built to your specifications and ready to be filled with content.
Adding information to a table
Adding text and images to a table is pretty much the same as adding them
Anywhere else on a draft. To add text to a table, follow these steps:
1. Click in the cell where you want to put the text.
A cursor blinks in the cell.
Figure 2-9:
A small
Table, built
According
To the
Specifica -
Tions shown
In Figure 2-8.Working with Tables 762
2. Type or paste in the text.
The cell expands downwards. In some cases, the cell also expands to
The right, depending on the width of the cell and the nature of the text.
For example, a long e-mail address, which is made of many characters
Strung together without a space, can stretch a cell. (Refer to Figure 2-9.)
The other cells may become narrower to compensate.
3. Click in another cell or outside the table if you want to add more
Information to the table or elsewhere on the draft.
To add an image or other object to a cell, click in the cell and then follow the
Directions in the “Adding Images, Links, and More” section, later in this
Chapter.
Modifying a table
You can modify many properties of an existing table quickly and easily. In
Some cases, you can make the changes by clicking and dragging table or cell
Borders; in other cases, you can enter new settings in the Table Properties
Dialog box.
Changing the whole table using the Table Properties dialog box
To make changes to the entire table at once, follow these steps:
1. Select the table by placing your cursor over the top-left or bottom-left
Corner of the table until the cursor changes into a four-pointed arrow
And clicking.
The border of the table highlights.
2. Click the Table button on the Browser toolbar.
Yes, it’s the same button you click to insert a table, but when you’ve
Selected a table that’s already there, the button opens the Table
Properties dialog box. The dialog box has two tabs: the Table tab and
The Row and Column tab. (The default view opens to the Table tab, as
Shown in Figure 2-10.)
3. Select an alignment for the table from the Table Alignment drop -
Down list.
A table can be justified left, center, or right.
4. Change the table width, border thickness, cell padding, and cell spac -
Ing as needed.
For more information on those table properties, see the “Inserting a
Table” section, earlier in this chapter. Book VII
Chapter 2
Basics for
Contributors
Working with Tables 763
5. To change the color of the table border, click the Border Color icon
And use the Color Picker to choose a color.
For details on how to use the advanced features of the Color Picker, see
The section on adding color in Book III, Chapter 3.
6. To change the color of the table’s background, click the Background
Color icon and use the Color Picker to choose a color.
Book III, Chapter 3 gives details on how to use the advanced features of
The Color Picker.
7. To change other properties of the table, click the Row and Column
Tab at the top of the dialog box.
The Row and Column options appear. If you have selected only a row
And not the whole table, the tab will say only Row. Likewise, if you have
Selected only a column and not the whole table, the tab will read Column.
8. To change the horizontal alignment of the elements in each cell,
Select an option from the Horizontal Alignment drop-down list.
Your options are Default, Left, Center, and Right. Choosing Default
Allows the visitor’s browser to set how the elements in the cells are
Aligned.
9. To change the vertical alignment of elements in each cell, select an
Option from the Vertical Alignment drop-down list.
Your options are Default, Top, Middle, and Bottom. Choosing Default
Allows the visitor’s browser to set how the elements in the cells are
Aligned.
10. To change the background color for the cells in the table, click the
Background Color icon and use the Color Picker to choose a color.
See Book III, Chapter 3 for details on how to use the Color Picker.
Figure 2-10:
Change
The table’s
Alignment,
Width, and
Other
Properties
In the Table
Properties
Dialog box. Working with Tables 764
11. If you want the table’s column width to be allotted automatically,
Select the Fit to Contents radio button. If you want to set the column
Widths to a specific number of pixels or percentage of the overall
Table width, select the radio button underneath the Fit to Contents
Radio button, enter a number in the text field, and select either Pixels
Or Percent from the drop-down list.
If you insert something in a cell that is wider than you have set the
Column to handle, the cell will override your column width setting to
Accommodate the element, be it an image or a long string of text.
12. If you want to keep all the text on a single line within the cells, dese -
Lect the Wrap Text check box. Otherwise, leave the Wrap Text check
Box selected.
If all the text in a cell won’t fit on a single line and the Wrap Text box is
Checked, the text will be split into as many lines as are necessary, given
The width of the cell. The line breaks come at spaces, dashes, and car -
Riage returns. Deselecting the Wrap Text option may increase the width
Of your table.
13. If you’ve selected the entire table, leave the Header Row check box
Alone.
If you’ve selected a row, you can make it a header row by selecting the
Header Row check box, or removing its header row formatting by dese -
Lecting the Header Row check box.
14. If you want the row heights in your table to be determined by the
Content in the rows (each row is only as large as the biggest cell in
That row), select the Fit to Contents radio button next to the Row
Height section. If you want to set a row height in pixels, select the
Radio button below the Fit to Contents radio button and enter a
Number for the height you want the row to be in pixels.
15. When you’ve made all the changes you want, click OK.
At any time while you are changing settings, you can click the Apply
Button to see the effect of the changes before moving on to the next
Property.
Changing rows, columns, or individual cells
Using the Table Properties dialog box
There may be times when you want to change the text alignment in some
Cells but not others, or you want to perform some other task that applies
Only to a particular row or column. In those circumstances, you need to
Select only the cells you want to affect; then you can make the changes
Using the Table Properties dialog box. Book VII
Chapter 2
Basics for
Contributors
Working with Tables 765
Selecting a row
To select a row, place your cursor on the table border at the left of the row
You want to select and click when the cursor becomes a bold right-pointing
Arrow, as shown on the top in Figure 2-11. The row will highlight.
Selecting a column
To select a column, place your cursor on the table border at the top of
The column you want to select and click when the cursor becomes a bold
Down-pointing arrow, a shown in the middle in Figure 2-11. The column will
Highlight.
Selecting an individual cell or group of cells
To select an individual cell, triple-click the cell. The cell will highlight. To
Select multiple cells, click in one cell, hold the Shift key, and click three
Times in another cell. The two cells you clicked in and every cell between
Highlights.
After you’ve made your selection, click the Table button to open the Table
Properties dialog box and make the changes just as outlined in the “Changing
The whole table using the Table Properties dialog box” section, earlier in this
Chapter. If you have selected a row, the Rows and Columns tab will say only
Row, and if you have selected a column, the Rows and Columns tab will
Reflect that by saying only Column.
Figure 2-11:
Selecting a
Row (top),
A column
(middle),
And a group
Of adjacent
Cells
(bottom).Adding Images, Links, and More 766
Adding Images, Links, and More
Adding images to a page is a snap with Contribute. In a way, it’s easier than
Adding a table, because there are fewer properties you need to set. Same
Goes for adding Flash movies to a page.
Inserting an image
If the image you want to insert in your page is on your computer’s hard
Drive, just follow these steps to insert it:
1. Place your cursor in the draft and click where you want to add the
Image.
The cursor blinks where the top-left corner of your image will appear on
The page. You can insert an image in a table cell or anywhere else on the
Page.
2. Choose Insert➪Image➪From My Computer or use the keyboard short -
Cut Ctrl+Alt+I.
The Select Image dialog box appears.
3. Navigate to the folder the image is in, and then either double-click the
Image’s file name, or click the filename and click Select.
The image is placed in your draft. When you publish the page, Contribute
Automatically uploads the image. Your site administrator can set a maxi -
Mum file size for any image uploaded to your site. If you get an error
Message saying your image is too big, see your site administrator or
Re-export the image from Fireworks at a smaller file size.
Inserting a Flash movie
Adding a Flash movie to your page from your computer’s hard drive is easy.
Just follow these steps:
1. Place your cursor in the draft and click where you want to add the
Flash movie.
The cursor blinks where the top left of your movie will appear on the
Page. You can insert movie in a table cell or anywhere else on the page.
2. Select Insert➪Flash Movie➪From My Computer.
The Open dialog box appears.
3. Navigate to the folder the movie is in, and then either double-click
The Flash movie’s file name, or click the filename and click Open.
The Flash movie is placed in your draft. When you publish the page,
Contribute automatically uploads the. swf file. Book VII
Chapter 2
Basics for
Contributors
Adding Images, Links, and More 767
Flash movies have parameters that can be set on a Web page that will affect
How the movies appear and function, but Contribute only gives you access
To a couple of them. To make these (limited) changes, select the movie
By clicking it and then select Format➪Flash Movie Properties to open the
Flash Movie Properties dialog box and set the Play on Page Load and Loop
Properties.
Inserting a link
Links (short for hyperlinks) are what the Web is all about, so naturally
Contribute allows you to add links to your pages. You can link from both text
And images, and you can link to other pages on your site, other pages on the
Web, e-mail addresses, and things like PDF files.
Linking to a Web page
To add a link from text or an image to a page on your Web site or any other
Web site, just follow these steps:
1. Click an image or click and drag to select some text that you want to
Link to another page on the Web.
The image or text highlights.
2. Select Insert➪Link➪Browse to Web Page.
The Insert Link dialog box opens, with Browse to Web Page selected at
The top, as shown in Figure 2-12.
Figure 2-12:
The Insert
Link dialog
Box varies
Slightly in
Appearance,
Depending
On what
Type of link
You’re
Creating. Adding Images, Links, and More 768
3. Enter a URL (for example, http://www. mysite. com/contactus. htm)
In the Web Address text field, or click the Browse button to browse to
The page you want to link to.
Browsing to the page is often the best way to ensure that you link to the
Correct page. The page you browsed to appears in the Preview area on
The right.
4. Click OK.
You’ve just created a hyperlink.
Linking to an e-mail address
When you link to an e-mail address, the link on your Web page opens up a
New e-mail message in your visitor’s e-mail program. The e-mail is automati -
Cally addressed to the e-mail address you specify in the link.
To add an e-mail link to some text or an image:
1. Click and drag to select some text or click on an image that you want
To link to an e-mail address.
The image or text highlights.
2. Select Insert➪Link➪E-mail Address.
The Insert Link dialog box opens, with E-mail Address selected at the top.
3. Enter the e-mail address in the E-mail Address text field.
4. Click OK.
The selected text or image links to the e-mail address.
Linking to an e-mail address will open the visitor’s e-mail program only if the
Visitor’s e-mail program is set up to open when such a link is clicked. Most
Current e-mail programs are set up by default to handle an e-mail link.
You can also link to other drafts, to new pages, and to files on your computer
(like Word documents and PDF files). See Contribute’s Help files for details
On how to perform those tasks, or check out Macromedia Contribute For
Dummies, by Janine Warner and Frank Vera (published by Wiley Publishing,
Inc.), which has many details that we can’t fit into this minibook.
Inserting a Document as FlashPaper
Contribute 2 owners with Windows 2000 or Windows XP operating systems
Have access to a special utility: the FlashPaper Printer. No, it doesn’t print
Flash movies. What it does is convert your Office documents (Word files, Book VII
Chapter 2
Basics for
Contributors
Adding Images, Links, and More 769
Excel spreadsheets, even PowerPoint presentations) into compact. swf files
(Flash movies) that can be displayed on your Web page and viewed by any -
One with the Flash plug-in in their browser (which is almost everyone!).
To insert an Office document into your draft as a Flash movie, just follow
These steps:
1. Place your cursor in the draft and click where you want to add the
Document.
The cursor blinks where the top left of your image will appear on the
Page. You can insert an image in a table cell or anywhere else on the
Page.
2. Choose Insert➪Document as FlashPaper.
The Open dialog box appears.
3. Navigate to the folder the document is in, and then either double -
Click the document’s file name, or click the filename once and click
Open.
The FlashPaper Options dialog box appears, as shown in Figure 2-13.
4. Choose either Portrait (vertical) or Landscape (horizontal) for the
Page orientation, and then either select a standard printed document
Size from the Standard drop-down list or select the Custom radio
Button and enter a custom size (width, height, and, from the drop -
Down list, either inches or millimeters).
The Converting to FlashPaper dialog box appears while the conversion
Takes place. Then the Flash SWF movie is placed in your draft. When
You publish the page, Contribute automatically uploads the. swf file.
You can also use the standalone FlashPaper Printer outside of Contribute if
You want. See the Help files in Contribute for details.
Figure 2-13:
The
FlashPaper
Options
Dialog box
Includes a
Couple of
Very basic
Display
Options. Previewing Your Work 770
You can’t edit a FlashPaper movie. If you want to change a FlashPaper
Movie, you must go back and change the document it was made from and
Convert the updated document.
Previewing Your Work
If you make minor text changes to a page, you may not need to see it in a
Browser like Internet Explorer or Opera before you put it on your Web site
For the whole world to see. But if you make extensive changes, or if you’ve
Created a new page, you may wish to check out how it looks in your regular
Web browser before you publish it to your site.
To preview a draft in your regular Web browser, select File➪Preview or use
The keyboard shortcut F12. Your regular Web browser (such as Internet
Explorer) opens and displays the page you’re editing.
Uploading (Publishing) a Page
When you’ve finished editing a page or creating a new one, you’ll want to
Put it on your Web site where people can browse to it — that is, if you don’t
Want to preview the page (see the preceding section, “Previewing Your Work”)
And you don’t need approval to post the page (see “Collaborating,” the next
Section in this chapter). In Contribute, uploading the page to your Web
Server, where it can be seen by any visitor who goes to the right URL, is
Known as publishing a draft.
Publishing a draft is incredibly simple: Just click the Publish button at the
Top left of Contribute’s Browser. The page and any images or Flash movies
You’ve added to it are uploaded to the server, and Contribute’s Browser
Automatically switches to Browse mode to display the uploaded page as it
Will appear to visitors to your site.
Collaborating
Contribute has several features that make collaborating on a site easy. For
Example, when you edit a page, Contribute prevents anyone else from edit -
Ing the page at the same time. That way, you’ll never accidentally overwrite
Someone else’s changes — and they’ll never overwrite yours!
Contribute also has a special feature that comes in very handy if someone
Else needs to check your work before you publish it to your site: E-mail
Review. Book VII
Chapter 2
Basics for
Contributors
Collaborating 771
To make a preview of your draft and send an e-mail to a colleague with a link
To the preview, just follow these steps:
1. While you’re in Edit mode on the page you want to show to your col -
League, select File➪E-mail Review.
An informational Contribute window appears, unless you selected
The “Don’t show this window again” check box earlier. If the window
Appears, click OK. Then an e-mail opens with a link to the page and a
Brief request for review.
2. Edit the e-mail if necessary and send it.
3. If you think you may have to wait awhile for approval, save the draft
By clicking the Save for Later button at the top of the Browser.
The draft will appear in the Pages panel.
4. When you have approval, click the draft’s name in the Pages panel.
The Browser switches to Edit mode and loads the draft in the Browser.
5. Click Publish.
The Browser switches to Browse mode and displays the published page
As it appears on your Web site. Bool VII: Contribute 2 772
Posted: July 15th, 2010 | Author: admin | Filed under: Book VII Contribute 2 | Comments Off
In This Chapter
Making yourself a site administrator
Creating sitewide settings, including rollbacks
Working with groups
Granting group access
Creating connection keys
I f you’re set up to be a Contribute 2 site administrator, you can do every -
Thing a regular user can do — edit existing pages and make new ones —
But you can also control who the regular users are, what access they have
To a site, and more.
A site may have multiple administrators as well as multiple users. All admin -
Istrators have the same privileges, including the privilege to set up groups
Of users with distinct privileges. If reading that last sentence makes you feel
Like you’ve just stumbled into a hall of mirrors, don’t worry. Read on, and
You’ll be a site administrator in no time.
Setting Yourself Up as Site Administrator
You can set yourself up as an administrator, or you can set someone else up
As an administrator. But first things first: If you want to make site adminis -
Trators of your colleagues, you have to make yourself a site administrator
First. By the way, if you want to be an administrator on a site that already
Has one, you’ll need that site’s administrator to set you up with administra -
Tor privileges.
Though you may be able to set yourself up as site administrator at any time
By editing your settings, we assume for the purposes of this book that you
Are setting yourself up as an administrator at the same time you are making
Your first connection to the site in Contribute, and that nobody else has yet
Done so. To set yourself up as an administrator, just follow these steps:Setting Yourself Up as Site Administrator 774
1. Browse to the site to which you want to connect via Contribute’s
Browser by typing or pasting a URL (for example, http://www.
Mysite. com) into the Address text field and pressing Enter or
Clicking the Go button.
You can use Contribute’s Browser to view any site on the Web, but you
Can only set up a connection to a site if you have FTP information for
That site.
2. Click the Create Connection button at the top left of the Browser, as
Shown in Figure 3-1.
The Connection Wizard opens to its Welcome screen.
3. We’re assuming you don’t have a connection key, so click the Next
Button at the bottom of the wizard.
The User Information screen appears. For more information about con -
Nection keys, see the “Creating Connection Keys to Provide Access to
Contributors” section, later in this chapter.
4. Enter your name in the What Is Your Name? text field.
Your name may already appear. The name in this field will identify you
To other contributors to your site, if there are any.
5. If it’s not already there, enter your e-mail address in the What Is Your
E-mail Address? text field and click Next.
The Website Home Page screen appears.
Figure 3-1:
Getting
Ready to
Connect to
A Web site. Book VII
Chapter 3
Contribute 2
Administration
Setting Yourself Up as Site Administrator 775
6. If necessary, enter the URL (http://www. mysite. com, for example)
For the Web site you’ll be editing by typing it or pasting it into the
Text field. Click Next.
The URL should be there already, because you browsed to the site to
Start the connection process. When you click Next, the Connection
Information screen appears in the wizard.
7. Select a connection method from the drop-down list.
You have the following options: FTP, Secure FTP (SFTP), and Local/
Network. Depending on what you choose, different text fields appear
Below the drop-down list. As you can see in Figure 3-2, we entered SFTP.
8a. If you selected FTP or SFTP, enter the FTP server name (such as
Sftp. earlsbowlateria. com), the ftp login (sometimes called the
Username), and the ftp password in the respective text fields. Click
Next.
When you click Next, the Administrator Information screen appears
(go to Step 9).
8b. If you selected Local/Network, enter the network path (for example,
\\mynetwork\mydepartment\site) by typing or pasting it in, or by
Clicking the Choose Folder button and browsing in your network to
The folder that contains your site. Click Next.
When you click Next, the Administrator Information screen appears.
9. Select the Yes, I Want to Be the Administrator option.
Two password text fields appear on the screen.
Figure 3-2:
FTP
Information
Entered
In the
Connection
Information
Screen. Changing Settings in the Connection Wizard 776
10. Enter a password in the top text field on the Administrator
Information screen. Then re-enter the password in the text field
Below, exactly as you typed it above. Click Next.
You can use any combination of numbers and letters for your password.
The password is case-sensitive (so as far as the password is concerned,
A big “S” and a small “s” are different characters). Only contributors
Who know that password will be able to perform administrator func -
Tions on the site. When you click Next, the Summary screen appears.
11. Make sure the information is correct. If it isn’t, use the Back button to
Go to the screen with incorrect info and fix the mistake; then use the
Next button to return to the Summary screen. Click Done.
Your connection is set. When you click Done, a dialog box pops up that
Says, “Would you like to change the Contribute administration settings
For this Web site? To change these settings later, select Edit➪Administer
Websites.” You can click Yes and go to Step 2 in the following section,
“Changing Settings in the Connection Wizard,” or you can click No and
Proceed to follow the instructions in that section from Step 1.
Changing Settings in the Connection Wizard
If you didn’t set yourself up as an administrator when you made your origi -
Nal connection to a site, you can make yourself an administrator later by
Changing some settings in the Connection Wizard. To do so, just follow
These steps:
1. Choose Edit➪My Connections.
The My Connections dialog box appears, as shown in Figure 3-3.
2. Double-click the line that shows the name of the site you want to
Administer.
The Connection Wizard appears.
3. Click the Next button a few times until you see the Administrator
Information screen.
4. Select the Yes, I Want to Be an Administrator option.
Text fields for a password appear.
5. Enter a password in the top text field. Then re-enter the password in
The text field below, exactly as you typed it above. Click Next.
You can use any combination of numbers and letters for your password.
Again, the password is case-sensitive. Only contributors who know that
Password will be able to perform administrator functions on the site.
When you click Next, the Summary screen appears. Book VII
Chapter 3
Contribute 2
Administration
Creating Sitewide Settings 777
6. Make sure the information is correct. If it isn’t, use the Back button to
Go to the screen with incorrect info and fix the mistake; then use the
Next button to return to the Summary screen. Click Done.
Your connection is set. When you click Done, a dialog box pops up that
Says, “Would you like to change the Contribute administration settings
For this Web site? To change these settings later, select Edit➪Administer
Websites.”
Creating Sitewide Settings
Sitewide settings apply to all contributors to the site, regardless of any group
Settings you may make. Using the Sitewide Settings dialog box, shown in
Figure 3-4, you can
✦ Change the administrator’s e-mail address
✦ Change the administrator’s password
✦ Enable rollbacks and customize rollback settings
✦ Set up index and URL mapping
✦ Delete all permissions and settings at once
We discuss each of those settings in the following subsections.
Changing the administrator’s e-mail address
To change the administrator’s e-mail address, just follow these steps:
1. Choose Edit➪Administer Websites➪Name of Site, where Name of Site
Is the name of the site you want to administer.
The Administrator Password dialog box appears.
Figure 3-3:
The My
Connections
Dialog box
Allows you
To pick one
From all
Of your
Connections. Creating Sitewide Settings 778
2. Enter your password and click OK or press Enter.
The Administer Website dialog box appears.
3. Click the Sitewide Settings button in the Sitewide Settings section at
The top of the Administer Website dialog box.
The Sitewide Settings dialog box appears.
4. The existing administrator e-mail address should be highlighted. If it
Isn’t, select it by clicking and dragging until the address is high -
Lighted.
5. Enter a new address by pasting or typing it into the Administrator
Contact E-mail text field.
6. Click OK.
The Sitewide Settings dialog box disappears, and the new e-mail address
Is set.
Changing the Administrator password
To change the Administrator password, follow Steps 1 through 3 in the pre -
Vious section, and then do the following:
1. Click the Change Password button.
The Change Password dialog box appears.
2. In the first (top) field, enter your current Administrator password.
Press the Tab key or click in the second field and enter the new pass -
Word you would like to use. Press the Tab key or click in the third
Field and re-enter the new password exactly as you entered it in the
Second field.
Figure 3-4:
The
Sitewide
Settings
Dialog box
Shows
We’re not
Using the
Rollback
Feature for
The Argyll
Adventure
Tree site. Book VII
Chapter 3
Contribute 2
Administration
Creating Sitewide Settings 779
3. Click OK.
The Change Administrator Password dialog box closes. If you wish to
Make changes to other Sitewide Settings, do so. Otherwise, click OK to
Close the Sitewide Settings dialog box and OK to close the Administer
Website dialog box and save your changes.
Using the Rollback feature to save file backups
Contribute’s Rollback feature allows contributors to “roll back” to a previ -
Ously published version of a page — sometimes reverting back to a prior
State of things is the best way out of a jam. In order to make it possible to
Roll back, Contribute keeps backup copies of edited pages on the Web
Server. Administrators can specify how many versions Contribute backs
Up. Administrators can also disable the Rollback feature.
The main advantage to the rollback feature is pretty obvious: Backups can
Help you recover quickly if a newly published version of a page has multiple
Errors. Rather than having to scramble to fix the errors while the faulty page
Is up on your site for the world to see, you can just roll back almost instan -
Taneously to the previously published version of the page.
The major disadvantage of the rollback feature, particularly for large sites, is
That backups take up space on the Web server. If you have Contribute set to
Save three versions of each page, by the time your colleagues have published
Changes to a hundred pages three times each, three hundred backup pages
Have been created and stored in the _baks directory Contribute has placed
On the Web server that contains your site.
To activate and customize the Rollback feature for a site, just follow these
Steps:
1. Choose Edit➪Administer Websites➪Name of Site where Name of Site
Is the name of the site you want to administer.
The Administrator Password dialog box appears.
2. Enter your password and click OK or press Enter.
The Administer Website dialog box appears.
3. Click the Sitewide Settings button in the Sitewide Settings section at
The top of the Administer Website dialog box.
The Sitewide Settings dialog box appears.
4. Click the Enable Rollbacks check box.
A check appears in the check box, and the text field below is no longer
Grayed out. Creating Sitewide Settings 780
5. Use the toggle buttons at the right of the text field to increase the
Number of backups from 0, or double-click the 0 and enter a whole
Number between 1 and 99.
Though you may elect to keep up to 99 versions of each page, you’re
Probably better off limiting the number to 2 or 3 to conserve space on
Your Web server.
6. Click OK to close the Sitewide Settings dialog box, or make any other
Changes you wish to make to Sitewide Settings, and click OK in the
Administer Website dialog box.
To disable rollbacks, follow Steps 1 through 4 above, and then skip to Step 6.
Disabling rollbacks will not remove existing backups. To remove existing
Backups, disable rollbacks, and then use Dreamweaver or your favorite FTP
Client to delete the files. Do not delete the _baks folder.
Setting up index and URL mapping
In some cases, the way your Web server is configured to retrieve index
Pages may require you to adjust some settings in Contribute to get your
Connections between Contribute and the server working properly. The
Advanced Options section of the Sitewide Settings dialog box includes the
Index and URL Mapping button, which allows you to open a dialog box in
Which you can customize index page and URL mapping.
Mapping to index files
If your server is configured to default to home pages in a non-standard way
(if, for example, the server first checks a directory for start. cfm and then
Looks for index. htm if it doesn’t find start. cfm), you can set up
Contribute to mirror that configuration.
Contribute has 30 possible index page file names listed (index and default,
For each of 15 extensions). If your server is configured to look for a page
With a different filename (such as start. cfm or main. html), you need to
Add that filename to the list.
To add a filename to the list, just follow these steps:
1. Choose Edit➪Administer Websites➪Name of Site, where Name of Site
Is the name of the site you want to administer.
The Administrator Password dialog box appears.
2. Enter your password and click OK or press Enter.
The Administer Website dialog box appears. Book VII
Chapter 3
Contribute 2
Administration
Creating Sitewide Settings 781
3. Click the Sitewide Settings button in the Sitewide Settings section at
The top of the Administer Websites dialog box.
The Sitewide Settings dialog box appears.
4. Select the Index and URL Mapping button in the Advanced options
Section.
The Index and URL Mapping dialog box appears.
5. Click the Add button in the Index Files section.
The Add or Edit Index Filename dialog box appears.
6. Enter the filename in the Index Filename text field.
7. Click OK.
The Add or Edit Index Filename dialog box disappears, and the new file -
Name appears at the bottom of the list in the Index and URL Mapping
Dialog box.
8. Use the arrow buttons at the right to move the new filename to the
Spot in the list that reflects the order the server uses.
For example, if the server checks index. cfm first, that filename should
Be at the top of the list (as it appears in Figure 3-5). Each time you click
The up-arrow button, the selected name moves up one spot in the list.
9. Make any other changes to the Index and URL Mapping settings, if
Necessary, and click OK. Then click OK in the Administer Website
Dialog box to save your settings.
Figure 3-5:
Contribute
Looks for
Pages on
The server in
The order in
Which the
Filenames
Appear in
The Index
Files list. Creating Sitewide Settings 782
To edit or remove a filename from the list, just follow these steps:
1. Open the Index and URL Mapping dialog box, as shown in Steps 1
Through 4 in the previous list.
2. Click the filename you want to edit or remove.
The filename is highlighted.
• To edit the filename, click the Edit button. The Add or Edit Filename
Dialog box appears, with the current filename highlighted. Type a
New filename and click OK. The Add or Edit Index Filename dialog
Box closes, and the edited filename appears in the list.
• To remove the filename from the list, click the Remove button.
The filename disappears from the list.
3. Make any other changes to the Index and URL Mapping settings, if
Necessary, and click OK. Then click OK in the Administer Website
Dialog box to save your settings.
Mapping to alternate Web site addresses
If you have multiple DNS entries pointing toward a single IP address (if
Http://www. earlsbowlateria. comand http://www. earls-bowlateria.
Com, for example, both point to the same Web server), or if your contribu -
Tors will be accessing your Web server using different addresses (from the
Web and from your internal network, for example), you need to set up
Contribute to recognize the additional addresses. Luckily, doing so is
Simple.
To map Contribute to an alternate Web site address, just follow these steps:
1. Choose Edit➪Administer Websites➪Name of Site, where Name of Site
Is the name of the site you want to administer.
The Administrator Password dialog box appears.
2. Enter your password and click OK or press Enter.
The Administer Website dialog box appears.
3. Click the Sitewide Settings button in the Sitewide Settings section at
The top of the Administer Websites dialog box.
The Sitewide Settings dialog box appears.
4. Select the Index and URL Mapping button in the Advanced options
Section.
The Index and URL Mapping dialog box appears. Book VII
Chapter 3
Contribute 2
Administration
Creating Sitewide Settings 783
5. Click the Add button in the Alternate Website Addresses section.
The Add or Edit Alternate Address dialog box appears.
6. Enter the URL in the Alternate Website Address text field.
7. Click OK.
The Add or Edit Alternate Address dialog box disappears, and the addi -
Tional address appears at the bottom of the list, highlighted (refer to
Figure 3-5, in which the address http://www. argyll-adventure-tree.
Comhas been added).
8. Make any other changes to the Index and URL Mapping settings, if
Necessary, and click OK. Then click OK in the Administer Website
Dialog box to save your settings.
To edit or delete an alternate Web site address, do the following:
1. Follow Steps 1 through 4 in the previous list to open the Index and
URL Mapping dialog box.
2. Click the address you want to edit or delete.
The address is highlighted.
• To edit the address, click the Edit button. The Add or Edit Alternate
Address dialog box appears, with the address highlighted. Edit the
Address (URL) in the Alternate Website Address text field and click
OK to close the Add or Edit Alternate Address dialog box.
• To delete the address, click the Remove button. The address disap -
Pears from the dialog box.
3. Make any other changes to the Index and URL Mapping settings, if
Necessary, and click OK. Then click OK in the Administer Website
Dialog box to save your settings.
Deleting all permissions and settings at once
The Sitewide Settings dialog box includes a button that allows you to delete
All your custom sitewide settings and permission groups with a single click.
You might find it efficient to delete all the settings at once if your company
Or your Web site has just gone through a massive reorganization.
If you click this button, then you nullify all restrictions you may have placed
On any of your contributors. This means that all contributors will have stan -
Dard user access to all files on your site. It also means if you have an elabo -
Rate array of restrictions and permission groups and you change your mind
The next day, you’ll have to recreate all those settings from scratch. Setting Up Groups 784
To delete all your sitewide settings and permission groups, simply click
The Remove Administration button in the Advanced Options section of the
Sitewide Settings dialog box. A Warning dialog box appears to give you a
Chance to back out. If you’re sure you want to delete the settings, click Yes.
Then click OK in the Sitewide Settings dialog box and click OK in the
Administer Website dialog box.
Setting Up Groups
After you have designated yourself an administrator, you have access to the
Administer Website dialog box, in which you can do things like configure
Sitewide settings, send connection keys, and more.
When you set up a connection, Contribute automatically creates two default
Groups of contributors: Administrators and Users. You can set up as many
Additional groups as you like; each group might have different new page cre -
Ation permissions or access to different directories on the site, or other dif -
Ferent settings and permissions.
Opening the Administer Website dialog box
To open the Administer Website dialog box for a site to which you have
Administrator access, simply do the following:
1. Choose Edit➪Administer Websites➪Name of Site, where Name of Site
Is the name of the site you want to administer.
The Administrator Password dialog box appears.
2. Enter your password and click OK or press Enter.
The Administer Website dialog box appears.
Setting up a new group
If you don’t need more than one group of users and one group of administra -
Tors, you can skip this section. If you want to create a new group, you can do
It one of two ways:
✦ By creating a new group from scratch
✦ By duplicating an existing group and modifying the duplicated group’s
Settings
To create a new group from scratch, just follow these steps:Book VII
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Setting Up Groups 785
1. Open the Administer Website dialog box by following the steps
Described in the previous section, “Opening the Administer Website
Dialog box.”
2. Click the New button in the Permission Groups section of the
Administer Website dialog box.
The Permission Group Name dialog box appears.
3. Enter a name for the new group in the New Permission Group Name
Field and click OK or press Enter.
The Permission Group Name dialog box closes. The new group’s name
Is highlighted in the Administer Website dialog box, as shown in Figure
3-6, where we added a group called, “Communications Dept.”
If you’re creating a new group whose settings largely overlap with an existing
Group’s, you can duplicate the existing group, and then edit the duplicated
Group’s settings as necessary. To create a new group by duplicating an exist -
Ing group, just follow these steps:
1. Open the Administer Website dialog box by following the steps
Described in the earlier section, “Opening the Administer Website
Dialog box.”
2. Click the Duplicate button in the Permission Groups section of the
Administer Website dialog box.
The Permission Group Name dialog box appears.
Figure 3-6:
The new
Group
“Communi -
Cations
Dept.” is
Highlighted
In the
Administer
Website
Dialog box. Granting Group Permissions 786
3. Enter a name for the new group in the New Permission Group Name
Field and click OK or press Enter.
The Permission Group Name dialog box closes. The new group’s name
Is highlighted in the Administer Website dialog box. If you want to edit
That group’s settings, just click the Edit Group button. The “Granting
Group Permissions” section, later in this chapter, details the settings
You can make.
Deleting groups
Deleting a group is easy. Simply follow these steps:
1. Open the Administer Website dialog box by following the steps
Described in the earlier section, “Opening the Administer Website
Dialog box.”
2. In the Permission Groups section of the Administer Website dialog
Box, click the name of the group you want to delete.
The group name highlights.
3. Click the Delete button.
A dialog box pops up, warning you that you are about to delete a group.
4. Click Yes to delete the group.
The Warning dialog box closes and the group’s name disappears from
The Administer Website dialog box.
Granting Group Permissions
After you’ve created a group (or decided to go with the default groups,
Administrators and Users), you can adjust the permissions granted to the
Group. Permissions may be wholesale (contributors in the Users group may
Upload any images) or conditional (Users may upload images, but only if the
Image’s file sizes are smaller than 32 kilobytes, for example).
Unlike sitewide settings, group permissions apply only to individual groups,
Not to all groups. Each group may have its own permissions or settings in
The following areas:
✦ General
✦ Folder/File Access
✦ Editing
✦ Styles and FontsBook VII
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✦ New Pages
✦ New Images
We discuss each of the areas in detail in the following subsections.
Making general settings
When you open the Permission Group dialog box, you see the General screen
By default. The General options allow you to make two settings for a group:
✦ Group Description: A sentence or two that describes the group. The
Group Description is what people will see when they click the group
Name in the Connection Wizard.
✦ Group Home Page: The page that will load when members of the group
Connect to the Web site in Contribute.
To create a group description, follow these simple steps:
1. Choose Edit➪Administer Websites➪Name of Site, where Name of Site
Is the name of the site you want to administer.
The Administrator Password dialog box appears.
2. Enter your password and click OK or press Enter.
The Administer Website dialog box appears.
3. In the Permission Groups section of the Administer Website dialog
Box, click the name of the group whose settings you want to edit and
Click the Edit button on the right, or double-click the group name.
The Permission Group dialog box appears, opened to the General
Screen, with the text in the Group Description field highlighted, as
Shown in Figure 3-7.
4. Enter a group description by typing or pasting it into the Group
Description text field.
5. Click OK to save your changes and close the dialog box, or make other
Changes to the group’s permissions as needed before you click OK.
If your Web site has several directories, each of which is maintained by a
Different department, you can make a group for each department and set a
Default home page for each group. For example, members of the Communi -
Cations Department, who are responsible only for updating press releases,
Might have http://www. mycompany. com/news/index. htm as their home
Page. Granting Group Permissions 788
To specify a special home page for a group, follow these steps:
1. Open the Permission Group dialog box by following Steps 1 through
3 in the previous list.
The Group Home Page field includes the name of the site’s default home
Page.
2. Click and drag to select the current group home page and enter a
New URL by typing or pasting the URL into the Group Home Page text
Field. Alternatively, you can click the Choose button at the right and
Navigate to the page in the Choose File on Website dialog box.
One advantage of navigating via the Choose File on Website dialog box
Is that you avoid the possibility of misspelling the URL.
3. Click OK to save your changes and close the dialog box, or make other
Changes to the group’s permissions as needed before clicking OK.
Figure 3-8 shows a detail of the General screen with customized description
And home page for a group called “Communications Dept.” The description
Is not fully visible in Figure 3-8; the full text reads, “This group has access
To the News directory only, and may create new pages only from the News
Template.”
Granting access to folders and files
You may wish to restrict certain groups of contributors from editing particu -
Lar files on your site. For example, you may want the members of your
Figure 3-7:
The General
Screen
Shows by
Default
When you
Open the
Permission
Group
Dialog box. Book VII
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Administration
Granting Group Permissions 789
Communications Department to be able to update the News section of your
Site but not have access to the Products section. Contribute allows you to
Specify which folders (directories) a group may access to edit the files
Within.
To grant a group access to the files in a particular folder that already exists
On your site, just follow these steps:
1. If you have the Permissions Group dialog box open already, skip to
Step 5. Otherwise, continue with Step 2.
2. Choose Edit➪Administer Websites➪Name of Site, where Name of Site
Is the name of the site you want to administer.
The Administrator Password dialog box appears.
3. Enter your password and click OK or press Enter.
The Administer Website dialog box appears.
4. In the Permission Groups section of the Administer Website dialog
Box, click the name of the group whose settings you want to edit and
Click the Edit button on the right, or double-click the group name.
The Permission Group dialog box appears, showing the General
Options, with the text in the Group Description field highlighted (refer
To Figure 3-7).
5. Click Folder/File Access in the list on the left.
The Folder/File Access screen appears, replacing the General screen.
Figure 3-8:
The
Communica -
Tions Dept.
Group’s
General
Permissions
Settings. Granting Group Permissions 790
6. Select the Only Allow Editing within These Folders option.
The text field below becomes editable.
7. Click the Add Folder button.
The Choose Folder dialog box appears, with your site’s directory struc -
Ture represented on the left, as shown in Figure 3-9.
8. Double-click the folder you want the group to be able to edit, and
Then click Select folder name where folder name is the name of the
Folder.
The Choose Folder dialog box disappears, and the URL for the folder
You selected appears in the Folder access text field, highlighted.
9. Click OK to save your changes and close the dialog box, or make other
Changes to the group’s permissions as needed before clicking OK.
Extending file deletion privileges
The Folder/File Access screen in the Permission Group dialog box also allows
You to choose whether or not a group will be permitted to delete files from
The site. Members of the group may only delete files that they have permis -
Sion to edit.
To allow users to delete files from a site, follow these simple steps:
1. If the Folder/File Access screen in the Permission Group dialog box
Is not already showing, open it by following Steps 2 through 5 in the
Previous list. Otherwise, skip to Step 2.
2. Select the Allow Users to Delete Files They Have Permission to Edit
Check box at the top of the File Deletion section of the dialog box.
The Remove Rollback Versions on Delete check box becomes available.
Figure 3-9:
Restricting
A group’s
Permissions
To editing
Files only in
A specified
Folder. Book VII
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Granting Group Permissions 791
3. (Optional) If you want rollback files for a page to be deleted when
That page is deleted, select the Remove Rollback Versions on Delete
Check box.
4. Click OK to save your changes and close the dialog box, or make other
Changes to the group’s permissions as needed before clicking OK.
Customizing editing settings
The Editing options in the Permission Group dialog box, shown in Figure 3-10,
Allow you to set what aspects of a page’s underlying HTML code can be edited
By a group member. It also allows you to specify how Contribute will write
Some basic HTML formatting code.
Setting non-template page editing options
Dreamweaver templates “lock” certain chunks of code so that people editing
Pages based on those templates cannot change certain aspects of the way
The page is built to preserve the structure and look of the page. (For details
On creating Dreamweaver templates, see Book II, Chapter 7).
If you’re not using Dreamweaver templates but you still want to protect any
Specialized code (ColdFusion markup, for example) from being edited, select
The Protect Scripts and Forms check box in the Non-Template Pages section.
(The Allow Unrestricted Editing option is selected by default; if you want to
Allow everything on the page to be edited except scripts and forms, the
Allow Unrestricted Editing option must be selected before the Protect Scripts
And Forms check box can be selected).
Figure 3-10:
The Editing
Options
Make it easy
To customize
Editing
Settings. Granting Group Permissions 792
If you want members of a group to be able to edit and format text only,
Select the Only Allow Text Editing and Formatting option.
Setting the Paragraph Spacing option
When you’re writing text in a regular word processing program (such as
Microsoft Word) and you press the Enter key on your keyboard, your
Cursor goes to the next line, just as a carriage return works on a typewriter.
When you press Enter to go to a new line in a WYSIWYG HTML editor like
Dreamweaver, a blank line is inserted between the previous line you were on
And the new line. You can set up Contribute to function either like a word
Processor or like Dreamweaver when a contributor presses the Enter key.
It’s not just Contribute’s behavior that changes when you change this set -
Ting, it’s also the underlying HTML code Contribute generates. When you
Select the One Line option in the Paragraph Spacing section, Contribute gen -
Erates an inline CSS style to create the line break. When you select the Two
Lines option, Contribute uses the standard HTML paragraph tag <P> to
Create the line break.
To set up Contribute to start a new line of text directly under the old one
When a contributor presses the Enter key, select the One Line, As in Standard
Word Processors (Uses Inline CSS Styles) option.
To set Contribute to start a new line of text two lines down from the old line,
Leaving a space in between, select the Two Lines, As in Web Page Editors
(Uses Standard <P> Tags) option.
Setting other editing options
In the Other Editing Options section of the Editing screen, the Allow Multiple
Consecutive Spaces (Uses ) option is selected by default. Deselect
This option only if you want to prevent contributors from creating vertical
Space in a page by inserting multiple spaces.
Select the Enforce Accessibility Options (Such As ALT Text for Images)
Option if you want Contribute to prompt contributors to include information
That makes the page more accessible to visitors to your site who might have
Disabilities.
Leave the Use <STRONG> and <EM> in Place of <B> and <I> option selected if
You want Contribute to use the latest HTML tags for bold and italic format -
Ted text. Book VII
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Granting Group Permissions 793
To choose a line break type for the underlying code (not the text as it appears
In a browser), select one from the Line Break Type drop-down list. In most
Cases, you may leave this at its default setting; if the people working directly
On the HTML use a particular type of computer, you may wish to select the
Line break type accordingly. “CR” stands for “Carriage Return,” and “LF” is
Short for “Line Feed.” Contribute offers the following line break types:
✦ Windows (CR LF)
✦ Mac (CR)
✦ Unix (LF)
Granting styles and fonts permissions
To change the permissions for a group’s ability to format text on Web pages,
Click Styles and Fonts in the list on the left side of the Permission Group
Dialog box (see Figure 3-11). Formatting text is usually one of the main
Responsibilities of anybody maintaining a Web site. Contribute makes for -
Matting text easy as it is; setting styles and fonts permissions can make for -
Matting text even easier for contributors by taking away options that might
Lead to incorrect formatting.
Setting styles options
By default, contributors are permitted to apply CSS styles and HTML para -
Graph and heading styles to text on pages they have permission to edit. By
Figure 3-11:
The Styles
And Fonts
Screen of
The
Permissions
Group
Dialog box
Allows you
To limit text
Formatting
Options by
Removing
Menus from
Contribute’s
Browser. Granting Group Permissions 794
Deselecting the Allow Users to Apply Styles (Displays the Style Menu on the
Toolbar) check box, you can prevent users from being able to apply HTML
And CSS styles by removing the Style menu from the Contribute Browser’s
Toolbar. If you deselect that check box, the other two boxes in the Styles
Section become grayed out, because if there’s no Styles menu on the tool -
Bar, there’s no way to apply HTML or CSS styles.
If you don’t want contributors to be able to apply CSS styles but you do
Want them to be able to apply styles to <P> tags and to insert header tags
(<H1>, <H2>, and so on), deselect the Include CSS Styles in the Style Menu
Check box, but leave the other two check boxes selected.
If, on the other hand, you have set up a thorough CSS style sheet and don’t
Want contributors using generic HTML paragraph and heading styles to
Format text, deselect the Include HTML Paragraph and Heading Styles (<P>,
<H1>, . . .) in the Style Menu check box, but leave the other two check boxes
Selected.
Setting fonts options
When the Allow Users to Apply Fonts and Sizes (Displays the Font and Size
Menus on the Toolbar) check box is selected, as it is by default, contribu -
Tors can format text by choosing a font face and font size from drop-down
Lists on the Contribute Browser’s toolbar.
If you’re using a CSS style sheet that includes font face, size, color, and other
Attributes for all text on your site, deselect the Allow Users to Apply Fonts
And Sizes check box and make sure the Include CSS Styles in the Style Menu
Check box is selected above.
If you want to allow contributors to apply text formatting, and you want
Contribute to generate basic HTML <FONT> tags, just follow these steps
(assuming you have the Styles and Fonts options of the Permission Group
Dialog box showing):
1. Select the Allow Users to Apply Fonts and Sizes check box, if it isn’t
Already selected.
This box is selected by default.
2. Select the HTML Tags option under the Apply Fonts Using heading.
3. Click OK to save your changes and close the dialog box, or make other
Changes to the group’s permissions as needed before clicking OK.
If you want to allow contributors to apply text formatting, but you want
Contribute to generate CSS style code instead of HTML <FONT> tags, justBook VII
Chapter 3
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Administration
Granting Group Permissions 795
Follow these steps (assuming you have the Styles and Fonts options of the
Permission Group dialog box showing):
1. Select the Allow Users to Apply Fonts and Sizes check box, if it isn’t
Already selected.
This box is selected by default.
2. Under the Apply Fonts Using heading, select the Inline CSS Styles
Option.
The Apply Sizes Using drop-down list becomes active.
3. Select a unit of font measurement from the Apply Sizes Using drop -
Down list.
The choices are Pixels, Points, or Ems. Whichever you choose will be
Available from a drop-down list in the Contribute Browser.
For information about the relative advantages and disadvantages of
Using each of the units of font measurement, browse to Mulder’s style
Sheet tutorial at the Webmonkey Web site (hotwired. lycos. com/
Webmonkey/98/35/index2a. html? tw=authoring).
4. Click OK to save your changes and close the dialog box, or make other
Changes to the group’s permissions as needed before clicking OK.
Granting permission to create new pages
Chances are, your contributors are going to need to create new pages for
Your Web site. If your company paid good money to have the site profes -
Sionally designed, however, you probably don’t want the people maintaining
Your site to fashion pages that diverge from the approved design.
Contribute gives Administrators a way to force contributors to use
Dreamweaver templates (the safest bet) or to use existing pages to create
New ones. That helps keep the site design uniform and saves time for the
People maintaining the site, as well.
To control the types of Web pages contributors can create, just follow these
Steps:
1. If you don’t already have the Permission Group dialog box open,
Choose Edit➪Administer Websites➪Name of Site, where Name of Site
Is the name of the site you want to administer.
The Administrator Password dialog box appears.
2. Enter your password and click OK or press Enter.
The Administer Website dialog box appears. Granting Group Permissions 796
3. In the Permission Groups section of the Administer Website dialog
Box, click the name of the group whose settings you want to edit and
Click the Edit button on the right, or double-click the group name.
The Permission Group dialog box appears, opened to show the General
Screen, with the text in the Group Description field highlighted (refer to
Figure 3-7).
4. Click New Pages in the list on the left.
The New Pages screen replaces the General screen, as shown in
Figure 3-12.
5. If you want group members to have the option of creating a page
From scratch, select the Create a Blank Page check box. (This check
Box is selected by default.)
If you don’t want users to be able to create a page from scratch, deselect
The check box.
6. If you want group members to be able to create new pages based on
Contribute’s sample pages, select the Use Built-In Sample Pages box
(This check box is selected by default.)
If you don’t want group members to be able to create a page from one of
Contribute’s sample pages, deselect the check box.
7. If you want group members to be able to use any page on your Web
Site as a basis for a new page, select the Create a New Page by Copying
Any Page on the Website check box — this check box is selected by
Figure 3-12:
Setting the
Permissions
For a group’s
Ability to
Create new
Web pages. Book VII
Chapter 3
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Granting Group Permissions 797
Default — and skip to Step 9a. If you want contributors to be able to
Use only specific existing pages on the site to create new ones, make
Sure this check box is deselected and proceed to Step 8a.
If you don’t want group members to be able to base a new page on any
Page on your site, deselect the Create a New Page by Copying Any Page
On the Website check box.
8a. If you want group members to be able to create a new page based on
A specific page (or set of pages) on your site, select the Create a New
Page by Copying a Page from This List check box. (If you do not want
Group members to be able to create a new page based on a specific
Page, skip to Step 9a.)
The Add and Remove buttons become active.
8b. Click the Add button.
The Choose File dialog box appears, with the directory structure of
Your site on the left.
8c. Click the page you want contributors to be able to model a new page
On. If the page is in a folder, double-click the folder to open it in the
Dialog box, and then click the page.
The preview section on the right displays the page you selected.
8d. Click OK.
The Choose File dialog box disappears, and the selected page appears
In the list. Repeat Steps 8a through 8d if you want to add more pages.
These pages will appear as choices when the group member tries to
Create a new page.
9a. If you want group members to work from a Dreamweaver template
When creating a new page, select the Use Dreamweaver Templates
Check box and continue with Step 9b. Otherwise, skip to Step 10.
When the Use Dreamweaver Templates box is selected, the Use
Dreamweaver Templates section of the dialog box becomes active.
9b. If you want group members to be able to base a new page on any
Dreamweaver template on your site, select the Show Users All
Templates option and proceed to Step 10. If you want group members
To be able to base a new page only on a specific template (or set of
Templates), select the Only Show Users These Templates option and
Proceed to Step 9c.
9c. Double-click the name of the template (or names of the templates) in
The Hidden Templates field, or click the name of the template, and
Then click the Show button.
The name of any template that group members will see when they try to
Create a new page is listed in the Only Show Users These Templates fieldGranting Group Permissions 798
On the left. Figure 3-12 shows that we only want the Communications
Dept. group to be able to create new pages from the News template.
10. Click OK to save your changes and close the dialog box, or make
Other changes to the group’s permissions as needed before clicking
OK. Then click OK in the Administer Website dialog box to save the
Changes.
Customizing options for adding new images
As an administrator, you can set a file size limit for images; Contribute won’t
Allow a group member to add an image with a file size greater than the maxi -
Mum you set. By default, there’s no limit.
If you want to set a maximum image file size, just follow these steps:
1. If you don’t already have the Permission Group dialog box open,
Choose Edit➪Administer Websites➪Name of Site, where Name of Site
Is the name of the site you want to administer.
The Administrator Password dialog box appears.
2. Enter your password and click OK or press Enter.
The Administer Website dialog box appears.
3. In the Permission Groups section of the Administer Website dialog
Box, click the name of the group whose settings you want to edit and
Click the Edit button on the right, or double-click the group name.
The Permission Group dialog box appears, opened to show the General
Options, with the text in the Group Description field highlighted (refer to
Figure 3-7).
4. Click New Images in the list on the left.
The New Images options in the Permission Group dialog box, as shown
In Figure 3-13, replaces the General options.
5. Select the Limited to Kilobytes option.
The Limited to Kilobytes text field, with its default value of 64, becomes
Editable.
6. Double-click or click and drag to highlight the default value and enter
A new number.
If you want the maximum file size to be 64 kilobytes, you can skip this
Step, of course.
7. Click OK to save your changes and close the dialog box, or make other
Changes to the group’s permissions as needed before clicking OK. Book VII
Chapter 3
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Administration
Creating Connection Keys to Provide Access to Contributors 799
Creating Connection Keys to Provide
Access to Contributors
Connection keys are password-protected, encrypted text files that contain
The data Contribute needs to establish a connection with a Web site. When
You send a connection key to a group member, all the member needs to do to
Establish a connection is double-click the key (and enter a password). That
Can be pretty handy if you have several people in a group, since you can
E-mail the same key to all of them, or post the key on your internal network.
You don’t have to go to each member’s machine to set up the connection,
Nor do you have to worry about providing tech support if you’ve decided to
Let people establish their own connections. Best of all, connection keys are
Specific to groups, so you don’t have to worry that a contributor will choose
To be in the wrong group.
To create a connection key, follow these steps:
1. Choose Edit➪Administer Websites➪Name of Site, where Name of Site
Is the name of the site you want to administer.
The Administrator Password dialog box appears.
2. Enter your password and click OK or press Enter.
The Administer Website dialog box appears.
Figure 3-13:
The New
Images
Screen
Offers only
Two options. Creating Connection Keys to Provide Access to Contributors 800
3. Click the Send Connection Key button.
The Export Wizard’s Welcome screen appears, as shown in Figure 3-14.
4a. If the group members will connect to your Web server in the same
Way as you do, leave the Yes option selected under the question,
Would You Like to Send Your Current Connection Settings? If not,
Skip to Step 4c.
Proceed to Step 4b.
4b. If you want to include FTP or SFTP login information in the connec -
Tion key, make sure that the Include My FTP Login and Password
Check box is selected (if your connection to the site is Local/Network,
The box will be grayed out). Click Next and skip to Step 6.
When you click Next, the Group Information screen appears.
4c. If group members will be connecting to the site in a different way
Than you do, select the No, I Would Like to Customize the Connection
Settings for Other Users option. Then click Next and go to Step 5.
If group members will be connecting via the Web while you connect via
Your network, you’ll need to customize the connection settings for the
Group members. When you click Next, the Connection Information
Screen appears.
5. Enter the information to set up a connection and click Next.
For information about the Connection Information screen, see the sec -
Tion on connecting to a site with the Connection Wizard in Book VII,
Chapter 2. When you click Next, the Group Information screen appears.
Figure 3-14:
The Export
Wizard’s
Welcome
Screen
Starts you
Off with a
Basic Yes or
No question. Book VII
Chapter 3
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Creating Connection Keys to Provide Access to Contributors 801
6. In the Select a Group area, click the name of the group of users who
Will use the connection key you’re creating. Click Next.
When you click the group name, the group’s description appears at the
Right, as shown in Figure 3-15. When you click Next, the Connection Key
Information screen appears.
7. To answer the question, How Would You Like to Export the Connection
Key File? select either the Send in E-mail or the Save to Local Machine
Option.
Macromedia recommends you not send the key via Web-based e-mail
(like Hotmail or Yahoo!) because, even though the key is encrypted, it
Contains sensitive information that should never be sent via inherently
Less secure Web-based e-mail.
8. In the top text field, enter a password that will enable group members
To use the key. Press the Tab key or click in the bottom text field.
A contributor must have the password in order to use the key. The
Password may contain spaces, numbers, and letters and be up to thirty
Characters long; the password is case-sensitive. If you send the key in an
E-mail, it’s safest not to include the password in the same e-mail. Instead,
Send the password in a separate e-mail or, better yet, reveal the pass -
Word verbally to group members.
9. Re-enter the password exactly as you entered it in the above text field
And click Next.
The Summary screen appears, as shown in Figure 3-16.
Figure 3-15:
When a
Group is
Selected,
The group’s
Description
Appears at
The right. Creating Connection Keys to Provide Access to Contributors 802
10. Carefully check the information on the Summary screen to make
Sure it is correct. If it isn’t, use the Back button to go back and correct
Any information on previous screens and click Next to return to the
Summary screen. If the information is correct, click Done.
If you selected the Send in E-mail option, a new e-mail with the connec -
Tion key attached will open automatically in your e-mail program.
Customize the e-mail as necessary, add a recipient or recipients, and
Send the message. If you selected the Save to Local Machine option, the
Export Connection Key dialog box opens. Navigate to the folder on the
Local machine or on your network where you want to place the key and
Click Save.
Figure 3-16:
The Export
Wizard’s
Summary
Screen
Shows the
Connection
Key settings
At a glance.